Opportunities

About the Job

Role Purchase: Assistant Manager
Department: Procurement / Supply Chain
Qualification: B.Tech / MBA / DBM in Material Management or related field
Experience: Minimum 5 years of experience in FMCG or manufacturing industry
Preferred Industries: Stationery, FMCG, Consumer
Age: Up to 35 years
M/F: Only Male
No of Vacancy: 01

JOB PURPOSE:

The Purchase Assistant Manager will be responsible for managing end-to-end procurement activities related to packing materials and trading items. The role focuses on cost-effective purchasing, vendor management, stock monitoring, and coordination with internal teams to ensure smooth supply chain operations.

KEY RESPONSIBILITIES:

• Ensure cost-effective and timely procurement of packing materials and trading items for export shipments
• Handle rate negotiations for packing materials to achieve optimal pricing
• Prepare purchase orders based on work orders and purchase requisitions (PRs)
• Manage procurement of POP (Point of Purchase) items
• Prepare MIS and miscellaneous reports related to packing and trading items
• Monitor and control inventory/stock levels for packing and trading materials
• Identify excess stock and initiate stock transfers when required
• Perform rate analysis and comparisons for packing materials
• Coordinate with Umbergaon plant/team for procurement-related activities
• Support new vendor development and maintain vendor relationships
• Assist logistics team in handling external vendors
• Manage SAP code creation for packaging materials
• Actively participate in New Product Development (NPD) from a procurement perspective

Key Requirments

• Proficiency in ERP systems (SAP S/4 HANA preferred)
• Strong negotiation and vendor management skills
• Good communication and interpersonal skills
• Advanced knowledge of Microsoft Excel for reporting and analysis
• Understanding of supply chain processes and market trends
• Ability to build and maintain long-term vendor relationships

About the Job

Person should be with Good Communication skill, Sound knowledge in Excel Job Description of Executive / Sr. Executive Purchase – specially Imports activities

Preferred Industries : FMCG / Writing Instrument Industries

Qualification :  Degree or diploma in International business  and SAP Knowledge

Location : HO - Kolkata

Experience : 4 – 5 Years of Import Functions

Age : Around 30

Gender : Female

Key Requirments

• Placing Raw Material order enquiry to the overseas supplier / obtaining Proforma Invoice and issuing Purchase Order to them.
• Enquiring rates with forwarders, negotiating the rates and finalise the Nomination for each shipment and communicating the same to supplier.
• Following up with the Suppliers for timely shipments.
• Checking of Draft shipping documents and finalising the same.
• Checking and confirming the Bill of Lading.
• Checking and confirming the FTA certificate, wherever applicable.
• Issuing the insurance certificate for all FOB and C&F shipments # Forwarding all the documents to CHA for customs clearance purpose.
• Getting Checklist from CHA, checking and approving it for filing BOE.
• Keep a track of the vessel arrival.
• For CIF shipments, arranging payment of the Shipping Line Bills
• Following up for BOE and arrange for the duty payment from Accounts dept.
• Coordinating for Way Bill from Accounts and sending it to CHA.
• Upon delivery of the Material, making costing Purchase Order for Accounts dept.
• Checking and approving Bills of FA and CHA, submitting to accounts Dept. and follow up for payment.
• All Bank related correspondence related to Imports.
• In make Letter of Credit applications wherever applicable, sending to Bank and getting swift copies and sending to supplier.
• Preparing various MIS – Monthly Fund requirements, Shipment Status, Clearance status, Pending Order status
• Preparing Payment documents of suppliers, following up with Accounts Dept. for sending it to Bank. Following up with the Bank for payment, getting Swift from Bank, sending to supplier and getting confirmation of receipt of payment from supplier.
• Payment due date monitoring for all locations and obtaining monthly updated O/S list.
• Submission of BOE to Banks.
• Taking active role for smooth functioning of SAP system for Imports Function
• Taking active role for smooth functioning of BPR system for Imports
• Exploring new Clearing Agents and Forwarding Agents for better rates and services.
• Follow up for the new product requirements from time to time
• Documentation and import procedure for Capital goods and other finished goods.